2023 - 2024 Proctor Training Guide

Exam Irregularities

• Exam irregularities include typographical errors, ambiguities or mistakes in examination text, missing pages in exam book, etc. • Significant exam irregularities identified by a student should be immediately reported to the Office of Academic Services. o The student should be instructed to continue working on the exam until further notice. o Academic Services will attempt to contact the faculty member to resolve any significant irregularities. • Academic Services will instruct proctors how to proceed. Proctors should NOT instruct students to stop an exam. Only Dean Cove, the Dean of Student Affairs, or an associate dean can authorize stoppage of an exam due to an irregularity in the exam book. Exam Interruptions • Exam interruptions include fire alarms, individual student illness, disruptive events in the exam room, etc. • If a student experiences a medical emergency, the proctor should immediately call University Police and then notify Academic Services. • An examination should generally not be stopped due to an individual student emergency. If they ask, students should be instructed to keep working until further notice. o Only Dean Cove, the Dean of Student Affairs, or an associate dean can authorize stoppage of an exam due to a disruption caused by a situation affecting an individual student. • In case of a fire alarm or other emergency requiring immediate room evacuation, students should be told to leave their laptops OPEN in the classroom. o Closing a laptop will close Examplify, and the student will be required to handwrite the remainder of their examination when it resumes.

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