Handbook Flip Book Update November 2016

H. Creating personal copies of licensed, proprietary software or running illegally copied software. (See University Policy on Copyright)

III. Any faculty member, employee, or student worker who has access to confidential

information must access only the information that they have a legitimate administrative or academic need to use, modify or otherwise view. The confidentiality of all such information must be maintained.

IV. The University ITS Department has more specific guidelines for use of specialized resources provided by the University. Faculty, employees, and students must familiarize themselves with those guidelines and abide by them. In addition, both the Sawyer and Moakley Libraries have specialized resources as does University Media Services (UMS). Again, users must abide by any specialized guidelines issued by those departments.

Faculty and Employee Consent to Abide by the Computing Policy

Copies of the University policy will be placed in faculty and employee handbooks and will be distributed to employees at the new employee orientation.

Confidentiality of Computer Files

The University cannot guarantee the privacy or security of users’ computer files, including email messages or the anonymity of any user. To help safeguard security, administrative and academic users on the Exchange Email System are recommended to change email passwords every semester. While the University does not monitor email, staff of Information Technology Services may be required to enter users’ files, if necessary, to correct system problems or to address other improper system use.

Supervisory Responsibility

Supervisors are responsible for assuring that all faculty, staff, and student employees in their area of authority have the appropriate training for and orientation to responsible computer use.

Guidelines for Creating Suffolk University Websites, Web Pages, and Web Facilities

Suffolk University websites, web pages, and web facilities are global representations of the University’s image and will maintain graphic standards developed by Suffolk University to establish and maintain a consistent public image and to reinforce the mission and identity of Suffolk University. A Suffolk University website is defined as a set of websites, web pages, and web facilities, both internal and external, that represents any school, department, administrative or organizational unit, faculty member, institute, alumni office, or student organization of Suffolk University.

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