2024-2025 Student Handbook

Confidentiality of Computer Files

The University cannot guarantee the privacy or security of users’ com puter files, including email messages or the anonymity of any user. To help safeguard security, administrative and academic users on the email system are recommended to change email passwords every semester. While the University does not monitor email, s taff of Information Technology Services may be required to enter users’ files, if necessary, to correct system problems or to address other improper system use.

Supervisory Responsibility

Supervisors are responsible for assuring that all faculty, staff, and student employees in their area of authority have the appropriate training for and orientation to responsible computer use.

Guidelines for Creating Suffolk University Websites, Web Pages, and Web Facilities

Suffolk University websites, web pages, an d web facilities are global representations of the University’s image and will maintain graphic standards developed by Suffolk University to establish and maintain a consistent public image and to reinforce the mission and identity of Suffolk University. A Suffolk University website is defined as a set of websites, web pages, and web facilities, both internal and external, that represents any school, department, administrative or organizational unit, faculty member, institute, alumni office, or student organization of Suffolk University. Commercial advertising is prohibited on University websites, web pages, and web facilities. This includes ads for businesses or services owned and/or operated by a University employee. Only community advertising may appear on University websites, web pages, and web facilities. A discounted product or service offered to University students or employees through student services or human resources is an example of community advertising. Alumni relations and fundraising activity including gifts, grants, and corporate sponsorships on any Suffolk University websites, web pages, and web facilities must comply with existing University policies. Any such pages must be reviewed and approved by the Office of Advancement.

Suffolk University is committed to providing access to web-based information in accordance with the Americans with Disabilities Act of 1990 and the Rehabilitation Act of 1973, amended.

Suffolk University’s websites, web pages, and web facilities will not be used for the:

➢ creation or transmission (other than for research or teaching purposes) of any offensive, obscene, or indecent images or material;

➢ creation or transmission of any material likely to cause annoyance, inconvenience, or needless anxiety; ➢ creation or transmission of defamatory material;

➢ storage or transmission of material that infringes on copyright/intellectual property rights, laws, and policies; and

➢ purposes unrelated to the staff member’s employment or to the research, educational, community service, or administrative purposes of the University.

All written policies, including the University web policy, must be observed in authoring any University affiliated website, web page or web facility. Please contact Web Services/UMS for the latest copy of the University web policy.

Sanctions for Violations of this Policy

ITS will notify the faculty member, employee, or student, or if deemed necessary, the appropriate Dean or the Director of Human Resources, of any inappropriate activity. It is expected that the inappropriate activity will cease at this warning. If inappropriate use persists, ITS will suspend the user’s computing privileges. Privileges will remain suspended until a thorough review of the incident has been completed and a decision has been

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